Online board management is a tool that helps leaders uphold and improve their organization’s governance. They can manage all items on their agenda using dedicated board management software that allows them to conduct their votes smoothly and take accurate minutes to protect themselves from the risk of liability. Outside of the meeting, they are able to collaborate in real-time on documents and action items.
A dedicated portal for board members can boost productivity both inside and out of the boardroom. It allows executives and board members to share access, modify, and edit files safely with the ability to grant users granular permissions as well as version control remote wiping and the locking of devices and usage reports. When switching to cloud-based solutions, businesses can also reduce storage and paper costs.
Prior to meetings, board members are able to go through and refer to the online “board book” which consists of all the necessary documents, including a copy of the agenda and meeting minutes from the past as well as relevant documents, and more. They can also make use of features such as page sync and annotations shared, as well as e-signature, to participate in virtual meeting or work on documents anywhere.
Board management software helps to save admin time by allowing them to schedule meetings with minutes, distribute materials, create agendas, and also create polls and surveys. They can also track attendance and quorum, as well as make sure that the proper documentation is in place. Boards can also interact anywhere and at any time by using secure mobile apps. They can also make use of built-in video conferencing and easy meeting minute recording. This allows busy board members to stay on top of their responsibilities, and maintain high performance, whether at home, the office, or even in the field.