Create and distribute minutes, documents and other meeting materials in a snap. Streamline governance to increase effectiveness.
Board governance software helps trustees concentrate on what’s important, not the weeds of administrative tasks such as composing agendas for meetings, tracking RSVP responses and assembling physical board packs. This is because the software incorporates a variety of smart tools into one platform that can streamline everything, from the preparation and publication of meeting materials through detailed meeting minutes.
The most important feature to look for in any board management system is a secure, cloud-based portal that lets directors access and analyze information all in one place. This helps them be more productive as they don’t need to look through endless email threads or scour the board’s books in physical form.
Ideally, this will also provide the ability to add annotations and comments on documents and other files. This improves collaboration and creates an “single source” of truth that you can rely on during meetings.
In the end, the most effective software will have a range of integrated tools for collaboration and communication in addition to the portal itself. These include video conference platforms, calendar management tools, storage and management software for documents and electronic signature tools.
The last point is particularly crucial. The top solutions provide the highest level of security to safeguard data against hacking, phishing and other threats. They will offer AES 256 document encryption https://boardroomlight.com/facilitating-business-growth-and-efficiency-with-virtual-data-rooms/ with multi-factor authentication, on-the in-the-fly encryption and automatic purge of lost device with a finely-grained audit trail of permissions and strict password policy.