As the pandemic spreads it becomes increasingly difficult for nonprofit board members to meet in person to discuss pressing issues and offer strategic advice. In response growing numbers of organizations are holding virtual meetings during the current crisis. While going digital might be a hassle, it’s actually an excellent method for non-profits and charities to make their meetings more efficient and productive.
In addition to lowering expenses Online meetings are also more convenient for all participants. There is no traffic to contend with and tight schedules to coordinate or travel stress that could cause attendees to become distracted during the meeting. This increases the chances of all board members attending virtual meetings and participating in discussions.
Additionally, a reputable meeting management software will allow you to keep track of and archive your meetings. This means that even if you are not able to attend a meeting, you can still access the minutes and documents later. You can then go through the decisions you made and actions after the meeting.
To ensure that your virtual meetings are as productive as they can be you must prepare for the meeting prior to. This includes ensuring that the meeting takes place at a time that is most convenient for everyone. Also, you must make sure that everyone is calling from an area that is quiet to reduce background noise. Also, it is important to call a roll call at the beginning of the meeting to ensure that there is a quorum. Also, you should utilize the voting capabilities of the tool for meetings to ensure that everyone is engaged and avoid having to resort to verbally or via “show of hands”.